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Misconduct · Charge Sheet Template
Granting Unauthorised Discounts or Waiving Company Fees Charge Sheet & Hearing Pack
Charge sheet for granting unauthorised discounts, waiving fees or breaching pricing authority limits under the Sept 2025 Code.
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2025 Code Offence Guide & Sanction Rule — Granting Unauthorised Discounts or Waiving Company Fees
What must be proven: Show the discount authority limits and that the employee knew them; Quantify the financial loss to the company.
First-offence guideline: If the employee benefited personally or acted dishonestly, treat it as dishonesty (possible dismissal). A genuine error or misunderstanding of authority limits usually attracts a written warning. Prove the authority limits were communicated.
Recommended action mode: Direct Warning Pack — corrective discipline is usually appropriate for a first offence; escalate to a hearing for repeat or serious cases.
Example wording: It is alleged that on or about 15 January 2026, at the workplace, you granted an unauthorised discount and/or waived Company fees without the required authority, in that you as will be set out in evidence at the hearing, causing the Company financial loss.
Or pick the closest symptom — we configure the charge, alternative and action mode:
No automatic alternative for this offence. Do not add an unsupported allegation.
Prior warnings on file
None recorded.
Understanding this offence: Granting Unauthorised Discounts or Waiving Company Fees
LRA 66 of 1995; delegated pricing authority / Company discount policy; Code of Good Practice: Dismissal (Sept 2025).
Standard charge formulation
It is alleged that on or about 15 January 2026, at the workplace, you granted an unauthorised discount and/or waived Company fees without the required authority, in that you as will be set out in evidence at the hearing, causing the Company financial loss.
First-offence sanction guideline: If the employee benefited personally or acted dishonestly, treat it as dishonesty (possible dismissal). A genuine error or misunderstanding of authority limits usually attracts a written warning. Prove the authority limits were communicated.
CCMA procedural fairness checklist
Show the discount authority limits and that the employee knew them
Quantify the financial loss to the company
Establish who benefited from the discount
Check whether the employee gained personally (dishonesty) or erred (negligence)
Review POS/system records for a pattern
Guidance only — establish the facts, consider the employee's response, consistency and mitigation. No automatic sanction or guaranteed CCMA outcome.
Standard charge formulation
It is alleged that on or about [DATE], at [LOCATION], you granted an unauthorised discount and/or waived Company fees without the required authority, in that you [CONDUCT], causing the Company financial loss.
Statutory guidance
Statutory reference
LRA 66 of 1995; delegated pricing authority / Company discount policy; Code of Good Practice: Dismissal (Sept 2025).
First-offence sanction guideline
If the employee benefited personally or acted dishonestly, treat it as dishonesty (possible dismissal). A genuine error or misunderstanding of authority limits usually attracts a written warning. Prove the authority limits were communicated.
Category
Misconduct
CCMA procedural fairness checklist
Show the discount authority limits and that the employee knew them
Quantify the financial loss to the company
Establish who benefited from the discount
Check whether the employee gained personally (dishonesty) or erred (negligence)
Review POS/system records for a pattern
Frequently asked questions
Is giving an unauthorised discount theft?
Only if the employee acted dishonestly or benefited personally. Otherwise it is a breach of authority limits — usually a warning.
Can I recover the discounted amount?
Only with written agreement or legal process — not by unilateral wage deduction (BCEA s34).