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Misconduct · Charge Sheet Template

Clocking In for Another Employee / Timesheet & Overtime Fraud Charge Sheet & Hearing Pack

Charge sheet for clocking in for another employee (buddy clocking), falsifying timesheets and overtime fraud under the Sept 2025 Code.

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2025 Code Offence Guide & Sanction Rule — Clocking In for Another Employee / Timesheet & Overtime Fraud

What must be proven: Pull clocking/access logs and compare with actual presence; Check CCTV at clocking points where available.

First-offence guideline: Buddy clocking and timesheet fraud are dishonesty offences and dismissal is frequently upheld, even for a first offence, because they breach trust. Prove the falsification with clocking logs, CCTV or witness evidence before charging.

Recommended action mode: Formal Hearing Pack — this offence can justify dismissal for a first offence, so a hearing protects the process.

Example wording: It is alleged that on or about 15 January 2026, at the workplace, you falsified time and attendance records in that you as will be set out in evidence at the hearing, thereby causing the Company to pay for time not worked, which constitutes dishonesty.

Or pick the closest symptom — we configure the charge, alternative and action mode:

No automatic alternative for this offence. Do not add an unsupported allegation.

Prior warnings on file

None recorded.

Understanding this offence: Clocking In for Another Employee / Timesheet & Overtime Fraud

LRA 66 of 1995; Code of Good Practice: Dismissal (Sept 2025); dishonesty and the breakdown of the trust relationship.

Standard charge formulation

It is alleged that on or about 15 January 2026, at the workplace, you falsified time and attendance records in that you as will be set out in evidence at the hearing, thereby causing the Company to pay for time not worked, which constitutes dishonesty.

First-offence sanction guideline: Buddy clocking and timesheet fraud are dishonesty offences and dismissal is frequently upheld, even for a first offence, because they breach trust. Prove the falsification with clocking logs, CCTV or witness evidence before charging.

CCMA procedural fairness checklist

  • Pull clocking/access logs and compare with actual presence
  • Check CCTV at clocking points where available
  • Quantify the time and money involved
  • Obtain the employee's explanation for the discrepancy
  • Apply consistency — check how similar cases were treated

Guidance only — establish the facts, consider the employee's response, consistency and mitigation. No automatic sanction or guaranteed CCMA outcome.

Standard charge formulation

It is alleged that on or about [DATE], at [LOCATION], you falsified time and attendance records in that you [CONDUCT], thereby causing the Company to pay for time not worked, which constitutes dishonesty.

Statutory guidance

Statutory referenceLRA 66 of 1995; Code of Good Practice: Dismissal (Sept 2025); dishonesty and the breakdown of the trust relationship.
First-offence sanction guidelineBuddy clocking and timesheet fraud are dishonesty offences and dismissal is frequently upheld, even for a first offence, because they breach trust. Prove the falsification with clocking logs, CCTV or witness evidence before charging.
CategoryMisconduct

CCMA procedural fairness checklist

  • Pull clocking/access logs and compare with actual presence
  • Check CCTV at clocking points where available
  • Quantify the time and money involved
  • Obtain the employee's explanation for the discrepancy
  • Apply consistency — check how similar cases were treated

Frequently asked questions

Is clocking in for a colleague dismissible?
Yes, buddy clocking is dishonesty and dismissal for a first offence is commonly upheld at the CCMA.
What evidence do I need?
Clocking logs, CCTV, access records or witness evidence showing the employee was not present when clocked in.